Photos Organization

A lot of articles, videos, presentation and Blogs have been done. 

So Larry, why are you writing another?

Many has a lot of fluff and oftentimes it's and after thought. 

Even if you believe you have organized by date are the on a single storage unit, on several camera cards, Thumb drive or external/internal drives.

Basically you have a mess. Oops? 

How do I clean it up?First, purchase an external ssd drive. A 2 terabyte is a good start. Get 2 of them. 1 is your primary and the other one is your backup.

Create a folder. Give it a name such as "My Photos"

Now what? 

In date format consider YYYY->MM->DD

In Gatagoy you may choose CATEGORY and create subfolders for each. Perhaps ANIMAL, PEOPLE, TRAVEL, SPORTS, ...,

Either way now move you photos to your organization format.

Did you start using Lightroom Classic? Yes? Then ONLY move your images using LIGHTROOM CLASSIC LIBRARY module.

A non Lightroom Classic user can use the computers operations.

https://larrysphotography41.blogspot.com/search?q=Organization+&m=1

Taming the Photo Chaos: A Practical Guide to Organizing Your Image Library

Taming the Photo Chaos: A Practical Guide to Organizing Your Image Library

So Larry, why are you writing another guide about photo organization?

Because despite all the articles, videos, and tutorials out there, many are filled with fluff or feel like an afterthought. If you're like me, you’ve got images spread across old camera cards, thumb drives, and a mix of internal and external hard drives. Even if you think they’re organized by date or project, they’re probably still a mess. Oops?

Let’s fix that.

Step 1: Invest in Two External SSDs

Get two 2-terabyte external SSD drives. One will be your primary storage, and the other is your backup. Don’t skip the backup—drives fail, and cloud services can be expensive or slow for large libraries.

Step 2: Create a Master Folder

On your primary drive, create a folder called something like "My Photos." This becomes your home base.

Step 3: Choose Your Organization Method

You’ve got two main paths:

Option A: Date-Based Organization

Use a structure like:

My Photos

 └── 2024

     └── 04

         └── 12

This keeps things chronological and is ideal if you remember when you shot something.

Option B: Category-Based Organization

Structure by subject:

My Photos

 └── ANIMALS

 └── TRAVEL

 └── PEOPLE

 └── SPORTS

This is great for people who think in themes rather than timelines.

Step 4: Move Photos Into Your New System

Now it’s time to transfer your photos into the new structure.

Important:

If you use Lightroom Classic, do all moving and organizing through the Library module. That keeps your catalog happy.

If you don’t use Lightroom Classic, you can move files using Finder (Mac) or File Explorer (Windows).

Step 5: Backup

Once your primary drive is organized, copy everything to the backup SSD. Update it regularly.

Bonus Tip: Stay Organized Going Forward

Pick a system and stick with it. Make it part of your workflow to move new images into your chosen structure right after each shoot.

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In Summary: You don’t need complex software or hours of tutorials. Just a bit of planning, two drives, and a simple folder structure can tame your photo chaos. No fluff, just action.

Ready to clean it up?

“It Didn’t Follow the Rule of Thirds”

I remember sitting in a meeting around 2016 or 2017, looking at someone’s photo when another person said, “It didn’t follow the rule of thirds.”

I was put off by that statement.

Not because the rule of thirds is useless—it can absolutely be helpful—but because the comment dismissed the photo based on a guideline, without considering the image itself. No thought was given to why the photo worked (or didn’t), what the photographer was trying to communicate, or what made the image compelling—or not.

That moment stuck with me.

Since then, I’ve found myself moving away from rules of composition and toward questions. Questions help us dig deeper than surface-level analysis. They keep us curious.

Instead of checking a mental list of “rules,” I ask:

What makes this photo effective?

What emotion does it convey?

What draws your attention in the frame?

How might breaking a rule add to the image?

These questions encourage reflection, not just obedience. And that’s where real creative growth happens.

Rules can be tools. But when they become rigid, they limit more than they help.

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Would you like to add a visual example to go with it—maybe one of your own photos that breaks the rule but still works?

Don’t Just Give Settings—Ask Better Questions

Newer photographers often ask, “What settings should I use?” It’s a natural question, especially when they’re faced with unfamiliar situations or trying to improve quickly. And more often than not, an instructor or experienced photographer will respond with settings based on their own experience.

But I believe that short-circuits the learning process.

When we jump straight to handing out settings, we unintentionally rob learners of the opportunity to think through the situation for themselves. A more effective—and more lasting—approach is to ask thoughtful, guiding questions instead.

Questions like:

What are you photographing?

Why are you taking the photo?

What do you want the photo to emphasize?

What camera and lens are you using?

These questions help the photographer slow down and think. They prompt a deeper understanding of the creative and technical decisions behind every image.

Some of the answers may seem obvious—or assumed—by the instructor. But that’s the problem. Those assumptions can get in the way of helping someone truly understand their own process and gear.

By asking better questions, we help photographers connect the dots between their intent, their knowledge, and their tools. And that’s where real learning happens.

Newer photographers often ask, “What settings should I use?” It’s a natural question, especially when they’re faced with unfamiliar situations or trying to improve quickly. And more often than not, an instructor or experienced photographer will respond with settings based on their own experience.

But I believe that short-circuits the learning process.

When we jump straight to handing out settings, we unintentionally rob learners of the opportunity to think through the situation for themselves. A more effective—and more lasting—approach is to ask thoughtful, guiding questions instead.

Questions like:

What are you photographing?

Why are you taking the photo?

What do you want the photo to emphasize?

What camera and lens are you using?

These questions help the photographer slow down and think. They prompt a deeper understanding of the creative and technical decisions behind every image.

Some of the answers may seem obvious—or assumed—by the instructor. But that’s the problem. Those assumptions can get in the way of helping someone truly understand their own process and gear.

By asking better questions, we help photographers connect the dots between their intent, their knowledge, and their tools. And that’s where real learning happens.

True, But a Simplification?

In photography education, simplifications are everywhere.

“A wide aperture gives you shallow depth of field.”

“Raising ISO increases your camera’s sensitivity to light.”

“The digital sensor creates the image.”

All of those statements are technically true… but they’re also simplifications.

Simplifications are useful—they help beginners get started. But if we’re not careful, they become assumptions. And assumptions can prevent deeper understanding.

Personally, I like to dig deeper. I ask questions. I challenge simplifications. I tweak them, reframe them, and sometimes throw them out altogether.

For example, ISO doesn’t literally make your sensor more sensitive to light. It adjusts signal amplification and processing. And while a wide aperture can result in shallow depth of field, that’s only part of the story—focal length, subject distance, and sensor size also play a role.

You might call me a bit technical. That’s fair. But I’d rather teach photography as it really works, not just as we simplify it for convenience.

So I keep asking:

What does ISO actually do inside the camera?

Why does sensor size matter for depth of field?

What’s really happening when the shutter opens?

And I encourage others to ask too.

If you're curious, Canon has a great breakdown of how sensors work:

Image Sensors Explained – Canon

Simplifications are a starting point. But questions—they’re the path forward.